This Privacy Notice is designed to help you understand everything you need to know about the what, why and hows of our data gathering and processing operations, and what your legal rights are.
Who are we?
We are The Rural Youth Trust, a registered charity (Charity Number 1003944). Our registered address is YFC Centre, 10th Street, Stoneleigh Park, Kenilworth, CV8 2LG
What kind of personal data might we ask you to provide?
The Rural Youth Trust will only ever ask for personal data if it is required for a specific purpose; with that in mind we have created a full list of all the kinds of personal data that we may ask individuals to provide in order to achieve those purposes. The kinds of personal data we may collect in order to facilitate the delivery of our services are:
Your name, address, telephone number(s) (including parents for U18s), email address (including parents for U18s), date of birth, gender, preferred spoken language, bank details (when making payments)
Why do we collect personal data?
We will use personal data firstly to fulfil any contractual obligations that exist between us and yourself; where we request personal data be provided to meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods and/or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.
We may also process your personal data in accordance with our legitimate business interests; this is on the considered measure that we need the personal data to achieve the various purposes and that it could be reasonable for an individual to expect their data to be used for those purposes.
Our data processing activities conducted on the lawful basis of ‘legitimate interests’ are:
- The administration and management of your funding relationship with the Rural Youth Trust
- To provide you with goods and services you are looking for
- To improve the quality of the services we offer, and to better understand needs by requesting feedback, or requesting you review the services we have provided, or we may send survey forms that we ask you to complete
- To notify you of any changes to the goods and/or services we provide, or have provided, that may affect you
- To allow us to understand the scale and range of our base; for statistical analysis and market research
- To allow us to support and maintain our products in active service
- Improve website so content is delivered more efficiently
- To protect the charity’s assets
We may also process your personal data in order for the Rural Youth Trust to comply with our various legal obligations; this might include:
- Providing for financial commitments between us and yourself, or to relevant financial authorities
- Cooperating with relevant authorities for reporting criminal activity, or to detect and prevent fraud
- To carry out required business operations and due diligence; e.g. administration, security, reorganisations, investment or corporate/asset sales
- To comply with industry regulatory requirements and any self-regulatory schemes
Where did we obtain your personal data?
- We obtain your personal data through the completion of an application form which is required as part of the application process for monies from the Rural Youth Trust.
Who will we share your information with?
We will not share your data with any organisation other than our own.
Where is my data going to be stored?
No Data Transfers will be outside EU by Controller
The Rural Youth Trust will not transfer your personal data to any country outside the European Union (EU) other than those that have been granted an adequacy decision under the General Data Protection Regulation (GDPR).
How long will we keep your data for?
We will keep your personal data only for seven years, after which time your file will be destroyed. Evaluation forms, which contain no personal data, will be retained indefinitely.
You may request that we erase your personal data at anytime, though in cases where there is a remaining relevant or legal reason why we are required to keep the data we may opt to restrict the amount of processing being conducted to what is absolute necessary in line with your legal rights in order to minimise the impact the processing will have.
Your Rights, Our Responsibility
There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at The Rural Youth Trust we take your rights as a Natural Person seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
You have the Right of Access This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us by using any of the details below.
The Right to Rectification This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.
The Right to Objection The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.
The Right to Portability This is a legal right afforded to you that states we must pass on all of the details you have provided to us in a machine readable format, either to you or to another provider of your choosing.
The Right to Complain We will always try to maintain the highest standards and encourage the confidence our members have in us as an organisation. In order that we can achieve this we do request that any complaints be first brought to our attention so we can properly investigate matters; if however you would like to complain about to a supervisory authority you may do so by contacting the Information Commissioners Office on 0303 123 1113, or anyone of the other reporting methods listed on their website – https://ico.org.uk/concerns
If you wish to contact the Rural Youth Trust in regards to the personal data we hold, please contact our designated trustee responsible for data protection is Hannah Talbot and can be contactable through the charity’s registered address: YFC Centre, 10th Street, Stoneleigh Park, Kenilworth, CV8 2LG. Hannah can also be contacted via Sandra Bromley on 02476 857200.
|Date of Issue: November 2018||Signed: John Lee|
|Date of Next Review: October 2019||Print Name: John Lee (Chairman)|